Invoicing is an unavoidable and legally binding task in a company. If it can be done with a simple Excel spreadsheet, it is infinitely simpler with real free or paid invoice software. It is then a question of choosing the right one, which besides being easy to use, will simplify the work within your company. It is also important that the chosen software adapts to the evolution of your business. Here, we are going to talk about the essential features in an invoice tracking software.
Every invoice-tracking software should have these 5 prime features. These features will enable the software to take the best care of your billing and invoice. So, let us talk about these important features-
Generate quotes and invoices- The essence of the software will be to create these famous bills but to match them to your universe will be a real advantage. Not to mention that it must indicate the necessary legal information. Create quotes and bills is good, customize them even better!
Manage customers- The creation of your customer portfolio is an essential point. If your invoice software allows you to manage the details of your customers, send them the invoice and follow their payment, the time savings will be even more important!
Manage payments- The software allowing a banking synchronization will allow you to have a direct overview of all your transactions for a better financial follow-up.
Better numbering system-Remember to number all your invoices to make things easier for your clients’ accounting department. In fact, your invoice software must have a unique number based on a chronological and continuous sequence. If you do not want to let your customer know that this is the first sale, you can start your numbering from 100. Then continue a logical numbering: 101, 102, 103, etc.
Claim the payment without the delay-The art of cash management is to accelerate and optimize cash flow. Thus, to increase your cash flow, it is important not to delay sending invoices to your customers after selling your product or service. In the event of late payment, it is always difficult to solicit your client if you have sent your bill late. That is why your invoice tracking software must have a better and updated cash management system in it.
If you consider the points we discussed above so far, the invoice software is likely to become a good addition to your company.